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TORONTO OPERETTA
THEATRE (TOT)
Privacy Policy
This policy document has been adopted the Toronto
Operetta Theatre’s Board of Directors. Our Commitment TOT collects information related to its members, board of directors,
employees, web-users and other stakeholders in order to maintain a
line of communication with them, allow the company to do fundraising for TOT,
as well as provide to provide them with essential information about its
programming and events. TOT is committed to protecting the privacy of the
personal information of its members, board of directors, employees, web-users
and other stakeholders. TOT does not sell its membership mailing list but it
does from time to time exchange its names and addresses with other similar
arts organizations. During the course of our various programs, services and
projects, TOT frequently gathers and uses personal information. Anyone from
whom we collect such information should expect that it will be carefully
protected and that any use of or other dealing with this information is
subject to consent. TOT’s privacy practices are designed to achieve
this. Defining Personal Information Personal information is any information that can be used
to distinguish, identify or contact a specific individual. This information
can include an individual’s opinions or beliefs, as well as facts
about, or related to, the individual. Exceptions: business contact
information and certain publicly available information, such as names,
addresses and telephone numbers as published in telephone directories, are
not considered personal information. Privacy Practices Personal information gathered by TOT is kept in
confidence. Only authorized TOT personnel have access to this information.
Safeguards are in place to ensure that the information is not disclosed or
shared more widely than is necessary to achieve the purpose for which it was
gathered. Information collected through membership
applications/renewals and fundraising campaigns are used to make the services
and programs of TOT possible. Membership When members join TOT, we require their name,
organization (if applicable), mailing address, phone number(s) and email
address. The mailing address is where we send the members’ membership
mailings, including our newsletter. If a donation is made, the mailing
address is required on the tax receipt by the Canada Customs and Revenue
Agency (CCRA). Personal information that is no longer required to
fulfill the stated purpose will be destroyed or made anonymous. Website TOT employs software programs to monitor network traffic
to identify unauthorized attempts to upload or change information, or
otherwise cause damage. This software receives and records the Internet
Protocol (IP) address of the computer that has contacted our website, the
date and time of the visit and the pages visited. We make no attempt to link
these addresses with the identity of individuals visiting our site unless an
attempt to damage the site has been detected. TOT does not normally use “cookies” to track
how our visitors use this site or to determine sites previously visited. The
system will notify you before any cookies are used so that you may refuse
them. (A “cookie” is a file that may be placed on your hard drive
without your knowledge by a website to allow it to monitor your use of the
site.) Our site includes links to other websites whose privacy
policies we don’t control. Once you leave our servers (you can check
where you are by looking at the URL in the location bar on your browser), use
of any information you provide is governed by the privacy policy of the
operator of the site you are visiting. That policy may differ from ours. If
you can’t find the privacy policy of any of these sites via a link from
the site’s homepage, you should contact the site directly for more
information. TOT is not responsible for the privacy practices or the content
of such websites. Electronic Communication It is best to think of e-mail much like you do a
postcard—it is not sealed, and can be read by anyone determined to do
so. This is important to remember whenever you divulge information that you
consider private. TOT advises against emailing private financial information,
such as credit card numbers. Brochure Requests When you request a brochure regarding TOT membership, we
will add your contact information to a mailing list. This list is exclusively
for the purposes of distributing this information. Financial Information TOT will protect all personal financial information that
you share with us. For reasons of security, we do not store credit card
information in our membership database. We do retain order information for
our records, but this information is never shared with third parties. Contact Information Questions or comments regarding this policy, or the
administration of the Privacy Act at TOT may be directed to our Membership
Coordinator by e-mail to tot@torontooperetta.com or by calling 416-922-2912
or writing to Membership Coordinator, Toronto Operetta Theatre, 947 Queen
Street East, Second Floor, Toronto ON
M4M 1J9. |
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